How To Transcribe Interviews (With Examples) –

by TeachThought Employees

It’s tough to recollect each key element throughout an interview with out writing it down—primarily for those who’re conducting many interviews rapidly. Which candidate had that spectacular portfolio? What did that buyer say about our product launch?

That’s why for those who’re not already transcribing interviews, you need to be. It serves as a written file to return and reference for qualitative analysis, job interviews, and quoting topics for publication. When you’re unsure the place to begin, hold studying. Utilizing my expertise conducting buyer analysis and attempting out totally different sorts of transcription, under is a information on how to transcribe interviews. Plus, there are some examples of what they appear to be so you can begin your individual.

What’s an Interview Transcription?

An interview transcription is while you write the spoken phrases of the interviewer and interviewee. Interviews can happen over the telephone, on video, or in particular person. Often, it’s recorded and both a transcriptionist or a chunk of transcription software program turns this into written textual content.

Transcripts are divided by ‘speaker tags’, so you understand who says what. It paperwork exactly what every particular person says throughout the interview with timestamps.

Why Will You Want an Interview Transcription?

Utilizing Interviews in Analysis

Creating a transcription in qualitative research helps you code particular phrases or key phrases and use them as a part of your qualitative suggestions. You don’t must pay attention to each interview all through, saving you’re employed hours. Use software program or a spreadsheet to collate the knowledge in your findings.

Quoting Topics

When transcribing interview audio, you don’t must battle to scribble down what they are saying and doubtlessly miss one thing. It frees up your time to hearken to and interact with them—you’ll be able to return in a while and skim the transcript for reference and actual quotes.

Transcribe Precisely What’s Mentioned

Having a written file of the dialog helps you evaluate info you would possibly in any other case neglect or revisit elements that appeared unclear on the time.

The way to Transcribe an Interview

Step 1: Hearken to the Interview Recording

Use your favourite media participant to play the interview recording. Familiarize your self with the dialog, particularly for those who weren’t current, because it’ll provide you with an thought of who’s talking and the context of the dialog.

Step 2: Select a Transcription Kind

There are other ways to transform your interview audio into textual content:

• Transcription companies: Human transcriptionists will hearken to your audio, after which write it as textual content. These companies are essentially the most correct however will be pricey and sluggish.
• Transcription software program: Instruments like Notta use language and speech recognition know-how to show audio into the written phrase precisely. That is a lot faster than a transcription service as a result of there’s no human concerned. It may be much less correct, primarily if there’s background noise within the audio file.
• Handbook transcription: A do-it-yourself possibility the place you sort out the timestamps, audio system, and speech as textual content as you hearken to the audio. You should utilize free textual content editors and media gamers, however it’s time-consuming.

For pace and accuracy, we suggest transcription software program like Notta.

Step 3: Get Transcription Software program

With Notta, you’ll be able to add any audio or video file and have the speech recognition software program flip it into textual content. For instance, it might precisely acknowledge totally different audio system and separate them so the dialog is simpler to grasp.

You may get began free on the Internet or with the iOS or  Android app. Add a file, file immediately out of your microphone, and even have Notta be part of a video assembly and transcribe in real-time, making it a useful selection as transcription software program for analysis or job interviews.

Step 4: Add Your Audio or Video File

1. Log into Notta and head to your dashboard web page.
2. Click on ‘Import Recordsdata’ and both drag your audio or video file into the field or paste a Google Drive or Dropbox URL into the ‘Import from hyperlink’ subject. Your transcription will begin instantly.

When you’re interviewing over Microsoft Groups, Google Meet, or Zoom, Notta Bot can be part of and transcribe every speaker individually in real-time. You’ll discover the transcript in your Notta dashboard while you’re completed.

Step 5: Add Audio system and Proofread

1. Click on your transcript title below ‘Current recordings’ to view the total textual content.

Alt textual content: Discover your transcription file in your Notta dashboard

2. Edit speaker names by clicking the speaker tag, renaming it, and selecting to alter a single part of textual content or the entire textual content below the present tag.

3. Appropriate any mistranscribed phrases or spellings by modifying the textual content simply as you’ll with any textual content editor. The built-in audio participant will skip to the textual content highlighted in blue for straightforward reference.

4. Help your interview transcript by including notes and pictures to sections of the textual content utilizing the floating menu.

Alt textual content: Add supporting notes and pictures to the transcript

Step 6: Generate a Abstract

You would possibly need to summarize your interview in a venture assembly or electronic mail. Notta AI Notes makes use of language studying to condense your interview transcript into two useful codecs.

• Abstract: Condenses essentially the most important info out of your transcript
• Motion objects: Present the following steps you’ll be able to assign to individuals or groups primarily based on the dialog.

Alt textual content: The AI abstract for this transcript

Step 7: Format and Export the Transcript

1. Export your transcript by clicking the ‘Obtain’ icon. You possibly can select quite a lot of codecs, however I’d suggest the SRT (SubRip Subtitle) file as this may show your timestamps clearly, with non-obligatory speaker tags.

Alt textual content: Obtain the SRT file to your machine

2. Obtain different codecs, together with TXT, DOCX, PDF, MP3, and Excel.
3. Click on ‘Export’ to put it aside to your machine.

Selecting Correct Interview Transcription Software program

While you transcribe interviews, you’ll in all probability need to spend much less time transcribing and correcting errors and extra time partaking together with your interviewee. Fortunately, Notta works robotically with highly effective options that can assist you create fast, correct transcripts from interview audio and video.

Notta helps as much as 104 transcription languages, which you received’t get with a human transcription service. Notta makes use of superior speech recognition to attain as much as 98.86% accuracy with high-quality audio, so that you spend much less time correcting mis-transcribed textual content. It’s a device for in-person, on-line, or telephone interviews, as you’ll be able to file out of your microphone, add an audio or video file, and even invite Notta Bot to transcribe a web based assembly in actual time.

Notta Key Options

• Over 2 million international customers
• Help for 104 transcription languages
• Translate your transcript textual content into 41 different languages
• Notta Bot can auto-join scheduled conferences in Google Meet, Microsoft Groups, and Zoom
• Sync in real-time throughout internet, desktop, and cell apps
• Simply share your transcript textual content through a shareable hyperlink
• Main audio and video file codecs supported
• Combine with Notion and Salesforce

Instance of Interview Transcripts

Job Interview Transcription for a Social Media Supervisor Place

00:00 – Interviewer (I): Good morning, thanks for coming in at the moment. Are you able to begin by introducing your self?

00:05 – Interviewee (S): Good morning. Thanks for having me. My identify is Sian, and I’ve been working in social media administration for the previous 5 years.

00:15 – I: Nice, Sian. Are you able to inform us a few profitable social media marketing campaign you’ve led prior to now?

00:22 – S: Definitely. In my earlier function at SuperSocialz, I spearheaded a marketing campaign for a brand new relationship app. It concerned a mix of natural content material and paid promoting.

00:27- I: I see.

00:33 – S: We began with teaser posts two weeks earlier than the launch, creating a way of anticipation. On the launch day, we, um, blended Instagram tales, stay tweets, and Fb updates to interact our viewers in real-time. The marketing campaign resulted in um, a 30% enhance in product consciousness and a 15% enhance in gross sales throughout the first month.

Qualitative Analysis Interview Transcription For a Tech Firm

00:00 – Interviewer: Hey there! Thanks for becoming a member of us at the moment. Are you able to begin by telling us a bit about your self?

00:05 – Derek: Hey! No downside. I’m Derek, simply your common tech fanatic. I like devices and am all the time looking out for cool stuff.

00:12 – Interviewer: Superior! So, Derek, what sort of merchandise or options do you usually get enthusiastic about?

00:20 – Derek: I’m a sucker for something that makes life simpler, you understand? Sensible residence stuff is all the time attention-grabbing. Additionally, something that helps me keep organized or saves time, too.

00:30 – Interviewer: Good. Any particular options that you just discover tremendous helpful or something you want your present devices had?

00:36 – Derek: Yeah, undoubtedly! I like voice management options. Having the ability to simply inform my tech what to do is a game-changer. Additionally, battery life is essential. I hate charging issues each few hours.

Interview Transcription FAQs

What’s the Best Strategy to Transcribe an Interview?

From my expertise, the simplest, quickest option to transcribe an interview is utilizing software- Notta. Notta makes use of superior AI speech recognition know-how to robotically convert your audio into textual content. Human transcription is slower than AI transcription software program and will be dear for longer audio information. Doing it your self is extremely time-consuming.

The way to Transcribe an Interview

To transcribe an interview, observe these easy steps utilizing a textual content editor like Notepad and a media participant.

1. Hearken to the interview audio.
2. Write a primary draft of every little thing you hear, excluding timestamps and audio system.
3. Pay attention via once more and add speaker tags similar to (Interviewer) or (interviewee) and timestamps in HH:MM:SS or MM:SS format.
4. Appropriate any typos or missed info, then save your file to your machine.

How Lengthy Does it Take to Transcribe a 60-Minute Interview?

When you’re transcribing manually, it’d take 3 hours or extra to transform 60 minutes of audio into textual content. That’s on account of beginning and stopping the audio to sort every little thing you hear, then including speaker tags and timestamps.

With Notta, it’s a lot quicker. Transcribe as much as 5 hours of audio or video in round 10 minutes!

How Do I Format Interview Transcripts?

1. Title your transcript clearly with interviewer and interviewee particulars, date, and time. This helps determine the interview amongst others.
2. Label every speaker and hold it constant. You should utilize the occupation (interviewer), identify (Jake), or an abbreviation (D).
3. Break down your textual content into paragraphs so it’s straightforward to digest. Each time the speaker adjustments, begin a brand new paragraph.
4. Use right punctuation and spelling to keep away from confusion.
5. Embody timestamps in HH:MM:SS or MM:SS format.

How are you going to Summarize an Interview?

There’s a step-by-step course of to summarize interviews manually.

Step 1: Discuss with the interview recording or notes.

Step 2: Word down the important thing takeaways.

Step 3: Put together abstract format.

Step 4: Write in a proper tone.

Step 5: Give the context within the first paragraph.

Step 6: Add the next paragraphs.

Step 7: Add the important thing takeaways.

To robotically transcribe and summarize conferences rapidly and precisely, think about using the Notta transcriber and summarizer.

Step 1: Check in to Notta and navigate to your dashboard.

Step 2: Choose ‘Import Recordsdata,’ then both drag your audio or video file into the designated field or paste a Google Drive or Dropbox URL into the ‘Import from hyperlink’ subject.

Step 4: Make any essential edits to your transcription or speaker names.

Step 5: Generate an AI abstract by clicking on the ‘Magic wand’ icon on the prime proper of your transcript web page.

Conclusion

Whereas there are a couple of methods to transcribe interviews, we predict automated transcription is the most suitable choice for pace and effectivity. A profit I haven’t already touched on is that with a multilingual device, you could possibly attain a worldwide viewers to conduct analysis in several international locations for insights or to interview for worldwide positions in your organization.

You typically received’t discover that with human transcription—or for those who do, it’s very costly to search out multilingual transcriptionists. Plus—even for those who’re preserving your interviews native, you’ll save a lot time utilizing a device that does all of it for you (and precisely). Get began with Notta at the moment.

How To Transcribe Interviews (with Examples)